Poster presenters: Welcome to TCDL 2023! This page is dedicated to supporting poster presenters at the conference. If you have any questions along the way, please don’t hesitate to contact info@tdl.org.
TEXAS CONFERENCE ON DIGITAL LIBRARIES
Tuesday, May 16 – Thursday, May 18, 2023
IN PERSON: Commons Conference Center, Austin, Texas
- Make the Case for TCDL
- Register for TCDL – closed
- Find lodging
- Carpooling & Roomshare
CREATING YOUR POSTER
Posters at TCDL need to be submitted in two ways:
- Digital (PDFs, slides) posters need to be submitted to your moderator before the conference (due May 8)
- Physical (printed) posters need to be submitted for display at the conference (the morning of Tuesday, May 16).
Digital posters:
- Use Google Slides or PowerPoint to create your poster. See tips and tools from UT Austin’s iSchool.
- Try not to cram all of your research onto the poster. Make it readable with a minimum font size of 20pt. Keep to the highlights and headlines.
- Include photos, graphics, and color to your poster.
- Upload a PDF of your poster along with your Poco Loco slide (see below) to your Poster Poco Loco folder in Google Drive. These files are required for you to be able to participate in the poster sessions at the conference.
Physical posters:
- Posters should be printed on paper 36″ x 48″ in size (either portrait or landscape orientation). See the “printing your poster” section below for more info.
- A printed poster is required for you to be able to participate in the poster sessions at the conference.
- Attention students: You may be able to re-use your printed poster used for your program requirements. Please confirm your print size with your moderator.
- Be sure to participate in the Poster Scavenger Hunt, a fun TCDL tradition that encourages engagement with your poster. See the scavenger hunt section below.
Need ideas?
- View previous TCDL posters 2022 | 2021 | 2019
- Check out these tips and tools from the School of Information at the University of Texas at Austin.
PRINTING YOUR POSTER
- Posters should be printed on paper 36″ x 48″ in size (either portrait or landscape orientation).
- Attention students: You may be able to re-use your printed poster used for your program requirements. Please confirm your print size with your moderator.
- Posters may be mounted on foam board, or foam board will be provided along with clips and push pins for mounting at the conference venue. Please bring any additional supplies to secure your poster, as needed.
- If you choose to print your poster in Austin, a FedEx / Kinko’s is located near the Commons Learning Center and will print large-format posters and mount on foam board: FedEx Print and Ship Center | (512) 339-1191, 9222 Burnet Road, Suite 101, Austin, TX 78758
PRESENTING YOUR POSTER
Poster Poco Loco | You will present as part of the Poster Poco Loco session on Tuesday, May 16, 2023 from 3:30 p.m. to 4:15 p.m. Each poster presenter will be allotted up to three minutes to pitch your poster to the audience and at least 10 minutes for Q&A will be allotted at the end of the session.
Speakers will go in order of your poster numbers (1 – 12). Prepare your Poco Loco Poster Pitch using our Google slide deck.
Display | Printed posters will be on display in the Atrium, where meals and the conference reception will be held. Each poster will be assigned a number (on a sticky note), clipped to foam board, and attached to easels. Easels provided by Texas Digital Library. See more details below regarding poster dimensions, templates, setting up displays, and where to find a printer in the section above.
SCAVENGER HUNT
The TCDL Poster Scavenger Hunt: It’s a tradition!
How It Works
Poster presenters submit both a question and its answer related to their posters using our Google form.
TCDL committee members will compile all of the questions submitted and print them for use during the poster sessions at the conference.
Conference attendees will complete the scavenger hunt by watching poster pitches at Poco Loco and engaging with poster presenters during the conference reception. Once completed, scavenger hunt quizzes will be handed in to a committee member at the registration table.
Prizes
This year’s prizes include one of three books recommended by (and signed!) the 2023 Keynote and the chair and vice-chair of the TCDL Planning Committee. The top prize will be a book plus free registration to TCDL 2024.
Winners
- Members of the TCDL Planning Committee will grade quizzes using your answers and select three winners randomly out of the participants with 100% perfect scores.
- The first and second winners randomly selected will receive one book.
- The third winner randomly selected will receive one book plus free registration to next year’s TCDL!
BEST POSTER AWARD
Poster presenters are not eligible to play the scavenger hunt, unfortunately, but each poster is entered into the Best Poster contest. Conference attendees who play the scavenger hunt will use their answers to vote for the Best Poster Award. The winner of the award will receive bragging rights and a signed copy of the keynote-selected book.
POSTER PRESENTERS’ CHECKLIST & DUE DATES
- April 13: Attend our poster presenter orientation
- May 1: Set up your Sched profile & Scavenger Hunt questions & answers are due
- May 8: Poco Loco slide is due & Upload your poster PDF to Google Drive
- May 9: Register for TCDL. Early Bird Registration Fees extended to 11:30 pm on May 9. (Registration is now closed.)
- May 16: Bring your printed poster to TCDL and leave it at the registration table.
CONFERENCE SCHEDULE FOR POSTERS
All events will take place at the Commons Conference Center.
10100 Burnet Road, Bldg 137
Austin, TX 78758
TUESDAY MAY 16
Starting at 8:00 a.m. | Leave posters on the designated table. Make sure they are labeled with your name, email, and cell number.
1:00 p.m. | Poster setup in Atrium
3:25 p.m. | Convene at Big Tex auditorium for Poster Poco Loco
3:30 p.m. | Poster Poco Loco begins
4:15 p.m. | Poster Poco Loco ends
4:30 p.m. | Reception & Scavenger Hunt begin
WEDNESDAY, MAY 17
8:00 a.m. | Posters remain on display throughout the day.
1:30 p.m. | Scavenger Hunt quizzes due by 1:30 p.m.
THURSDAY, MAY 18
9:00 a.m. | Scavenger Hunt winners announced & prizes awarded
1:30 p.m. | Clean up begins. Pick up your poster by 4 p.m. or leave it to be recycled.
TEXAS CONFERENCE ON DIGITAL LIBRARIES
Tuesday, May 16 – Thursday, May 18, 2023
IN PERSON: Commons Conference Center, Austin, Texas
- Make the Case for TCDL
- View the conference schedule
- Register for TCDL – closed
- Find lodging
- Carpooling & Roomshare
- Set up your speaker profile in Sched
Take the next steps to make sure your TCDL experience is a success. To receive TCDL updates, please sign up for the TDL email list. You may also email info@tdl.org if you have any questions.