2013 TCDL Abstracts

Session 5B (Travis I/II Room)

The Digital Preservation Network at UT Austin
Chris Jordan, Texas Advanced Computing Center

Abstract
The University of Texas at Austin is a key participant in the Digital Preservation Network(DPN), an organization that intends to provide a common vehicle for long-term preservation of the most important scholarly products of member institutions. This presentation will provide a brief introduction to the goals of the Digital Preservation Network and its relationship to regional preservation efforts including TDL. We will discuss the developing technical architecture for data replication in DPN and the role of the Texas Advanced Computing Center and TDL in developing and deploying that architecture. We will briefly describe the design principles behind the architecture and the manner in which the replication technology is overlaid on existing ingest and storage mechanisms.

Keywords
digital preservation; data infrastructure; technical architecture

Session 7B (Travis I/II Room)

Vamp it Up and Make it Better: Auditing and Upgrading Metadata in the UH Digital Library
Santi Thompson, Annie Wu, University of Houston Libraries

Abstract

Since 2009 the University of Houston Libraries have expanded access to the rare and special collections through the University of Houston Digital Library (UHDL). Three years and nearly 50,000 digital items later, UHDL has the potential to be a powerful resource for researchers of all kinds. To facilitate this kind of research, users rely on UHDL metadata to be robust, reliable, retrievable and sharable. While the current state of metadata in the digital library allows for browsing and searching, missing and inconsistent metadata restrict both discoverability and interoperability. As a result of these barriers, the Metadata and Bibliographic Services Department is initiating a project to audit and upgrade the existing metadata produced for the UHDL.

This presentation outlines the audit and upgrade process to date. It provides an overview of our methodology, including focus group interviews, data inspection, and benchmarking. It also identifies key recommendations and strategies for upgrading the existing UHDL metadata, including guidelines for future UHDL metadata creation. The presentation is designed to offer suggestions to other institutions interested in conducting a metadata audit. It also encourages audience members to share other tools and techniques to implement an audit.

Keywords
descriptive metadata

From Mishmash to Mesh: Subject Headings Changes for a Collection
Cameron J. Kainerstorfer, Heather Perkins, UT Southwestern Medical Center Library

Abstract
What is the half-life of a subject heading? Transfer between systems, input errors, workflow and staff changes all contribute to decay in subject heading quality. This presentation will cover highlights from a recent project to review and modify subject headings for the electronic theses and dissertations collection within the UT Southwestern institutional repository. Project work was primarily conducted by a UNT graduate school library science student as part of an semester-long internship in 2012. Developed by the repository administrator and metadata manager, this also served as a springboard for future intern projects.

The presentation will also highlight:

• Targeted quality improvement through a small, manageable project,
• Cooperation between different library departments,
• Access issues for repository work in DSpace conducted by non-affiliated personnel (off-campus access; institutional accounts; etc.),
• Needs of particular interest to a medical institution (MeSH vs. other subject headings; embargoed or limited content).

Keywords
repository management; subject headings; medical subject headings

Workshops

ETD Embargoes: A Comparison of Institutional Policies and Practices
Laura Hammons, Stephanie Larrison, Geneva Henry

2:15 – 3:45 PM | Old Pecan Street Room

Abstract
ETD embargoes policies and practices vary widely among institutions. Although institutional websites often make embargo policies quite clear, the practices that support those policies is less so.  Even more interesting, but less obvious, are the history and rational surrounding the development of embargo policies, as well as how exceptional cases and appeals for extensions, redactions, and permanent holds are handled. The Vireo ETD Submission and Management System is a flexible tool that can accommodate variations in ETD embargo policies and practices to support the needs of the institution. In this birds of a feather session, you will have an opportunity to learn the what, why, and how of embargo policy and management (both inside and outside of Vireo) from three different institutions.

Keywords
electronic theses and dissertations; ETDs

Command-Line Image Manipulation with ImageMagick
Jeremy D. Moore, University of North Texas

2:30 – 4:30 PM | Travis I Room

Abstract
This workshop will introduce command-line image manipulation to its participants using the open source software ImageMagick. While many are familiar with image manipulation software using graphical user interfaces, or GUIs, such as Adobe Photoshop, GIMP, and Pixelmator, there is less awareness of programs built on command-line interfaces, or CLIs. In a CLI, the user issues commands to the program by typing lines of text. This workshop is targeted at first time and novice CLI users and is structured to provide a strong foundation of skills to build upon.

Topics covered will include:

• History of the command-line interface
• Navigating folder hierarchies on the command-line
• The “find” command
• Installing ImageMagick in Linux, Mac OS X, and Windows XP/Vista/7
• Creating an image by typing a single line of text
• Convert versus mogrify
• Image manipulations possible in ImageMagick
• Creating web derivatives from master image files
• The Identify command
• Applying and removing image compression

Due to the nature of this workshop, participants will need to bring a laptop on which they have Administrative rights.

Keywords
ImageMagick; command-line

New Features in Vireo 2.0
Micah Cooper

3:45 – 5:00 PM | Old Pecan Street Room

Abstract
This presentation will review the results of the development effort led by Texas A&M University with the support of the Texas Digital Library in the Fall of 2013 on the Vireo project. Vireo is an open source turnkey Electronic Thesis & Dissertation (ETD) submission system. Vireo supports a student submitting their thesis after successfully defending it, through the review process, and to publication in a repository. With the 2.0 release there are many new features and abilities that offer greater flexibility on how Vireo can be deployed and customized to the needs of individual institutions.

New Fields

• Language
  This field allows the student to select from a pre-defined list of languages. The primary motivation for this field is for compatibility with ProQuest as they require the language of an ETD to be identified.
• Subjects
  The field allows the student to select up to three subjects from a pre- defined list of subjects. As with the previous field the primary motivation for this field for compatibility with ProQuest. The pre-defined list of subjects is defined by ProQuest but may be modified by updating the Excel spreadsheet at /conf/proquest/umi_subjects.xls
• Published Material
  This field allows for students to describe which sections in their ETD may have been previously published. The field first appears as a checkbox, but when checked a second component is exposed asking the student to identify the material that has been previously published. This enables review staff to identify submissions which may need an additional copyright review before publishing.
• Defense Date
  This field allows for students to specify when they successfully defended their thesis or dissertation. This date is an important milestone of the process and useful to be recorded with the other metadata about the submission.

• Program
  This field operates like the College and Department fields have always worked. The Vireo Manager is able to create a list of available programs from which the student chooses. This field allows for different review process for different programs.
• Dynamic Committee Member Role Types
  Previous version of Vireo had a single check box to specify whether a committee member was the chair or co-chair of a committee. This did not allow for additional role types such as Department Head, or Directory of Research to be specified on the student committee. Further more, some schools do not use the “chair” language instead they follow “Supervisor” or another nomenclature. This new field allows the Vireo Manager to defined role types that are available at each degree level.
• Administrative and Source files
  Previous versions of Vireo allowed the student to upload a primary PDF manuscript, along with any number of supplementary documents. In addition to these categories Vireo 2.0 introduces two additional types: administrative files and source files. Administrative files are things like signed authorization forms or other items required by local workflow. The administrative files will not leave Vireo. Source files are the original word or LaTex documents used to generate the primary PDF manuscript. These source files are commonly deposited in to the Institutional Repository but not made publicly available. They may be used in the future to enhance the preservation potential of the items being deposited.
• Reviewer Notes
  This field is not available to students. Instead it is only available to Vireo Reviewers and Managers. The field is visible under the view tab just above the table of action logs. This is a free-form textarea where reviewers can leave private notes about the submission and it’s state.
• Institutional Identifier This field is available when using Shibboleth or some other protocol to integrate with your central campus IT infrastructure to capture a student’s unique ID number. This number is displayed, although is not editable, within Vireo. Enabling easier integration with local campus procedures.New Features

• ProQuest Export
  The ProQuest export format has been enhanced supporting the new ProQuest centric fields that have been incorporated into Vireo. We are still awaiting word from ProQuest for them to validate the new format.
• Remove item individually from filter lists
  This feature helps make the new batch features below more useful. Batch features work based off of filter searches. Crafting a filter search to target a specific population of submissions will sometimes leave one or two that just are not ready to be updated. Using this feature the reviewer can remove individual submissions from the filter, before running a batch operation on them.
• Batch send email to students
  This allows mass emails to be sent out to students about important information. You may send an individual email or select from among the email templates. All the standard variables are available.
• Batch assign submissions
  This batch feature allows for a Vireo manager to assign batches of submissions to a particular individuals.
• Batch status change
  This batch feature allows for batches of submissions to change state when ready. Using this feature the Vireo Reviewer can queue up a set of submissions and move them to the next state all at once. Using this feature allows batch publishing of submissions, and if you move the submissions to the canceled state you may also batch delete submissions.New Settings

• ProQuest settings
  Several new settings have been added to support the ProQuest export format. The new fields are found under the Application Settings tab and include: ProQuest Institution code, toggle for Open Access publishing, and a toggle for Indexing by Search Engines. This makes configuring the export format much easier by end users.
• Bulk updates
  Many of the lists under the Configurable Settings tab now have bulk operations. All lists may be sorted or alphabetized, bulk delete is also possible, and some fields have a bulk add feature.
• Toggle all data field: Disabled, Optional, or Required
  This is a major new feature! All fields (not just the new fields added above) may be configured turned on or off individually. Each field can be set to Disabled, Optional, or Required. Disabled fields are not collected from students, while Optional fields will be displayed to students but they will not be required to provide the data.

• Customize field labels
  Each field may now have it’s label customized individually. This allows for some institutions to repurpose fields for slightly different data. The name of these fields are only modified for students, else ware in the administrative interface the field will still display it’s original pre-defined name.
• Customize field help text
  Each field may now have the helptext customized individually. This allows the Vireo Manager to add local institution instructions to particular fields.
• Customize sticky notes
  The sticky notes shown on the right column during the student submission process may be updated. Vireo Managers may update the text, or add / remove notes.
• Degree codes
  Formal degree codes (i.e. Ph.D) may be specified for individual degrees under the Application Settings tab. This is primarily to support the ProQuest export format.
• Color and branding settings
  The color and branding used on the student side may be easily customized to minimally match the branding of the individual institution.

Poster Presentation Abstracts

Building an Online Data Management Plan Tool
Michele Reilly, Anita R. Dryden, University of Houston

Abstract
Following the 2011 announcement by the National Science Foundation (NSF) that they would begin requiring Data Management Plans with every funding application, the University of Houston Libraries explored ways to support our campus researchers in meeting this requirement. A small team of librarians built an online tool using a Drupal module. This tool includes informational content, an interactive questionnaire, and an extensive FAQ to meet diverse researcher needs. This easily accessible and locally maintained tool allows us to provide a high level of personalized service to our researchers.This poster will highlight the need for such a tool, the steps taken to create the tool and outcomes from researcher involvement.

Keywords
data management plans; NSF; research tools

A Comparison of Features Among ETD Submission Systems
Stephanie Larrison, Texas State University

Abstract
My poster will provide a comparison of features offered by different Electronic Thesis and Dissertation submission systems in an easy to understand and visually appealing table. The intent of this poster is to offer a quick snapshot of what ETD systems can do to help potential and current users determine which products may best fit their needs. It will be of interest to those involved in the policies, management, publication or curation of theses and dissertations at an institution. I will be comparing Vireo, the open-source Electronic Thesis and Dissertation Submission and Management software developed by the Texas Digital Library, and Proquest’s free web-based ETD Administrator. I also plan to add additional systems to the comparison chart as information is gathered.

Keywords
ETD; ETD submission system; dissertations; Vireo; ProQuest ETD Administrator

Evolutions: Digitization vs. Digital Born Photography in Urban Architecture
Scott A. Holmes, Kris Swenson, University of Texas at Arlington

Abstract
The Fort Worth Evolutions project takes original material by Ft. Worth commercial photographer W.D. Smith and creates a modern view of those photographs. Images taken in the 1920s-1950s are retaken from the same angle in this century and compared to urban architecture of the early to mid 20th century. This project leverages the process of digitization and the art of modern digital photography to create a contrast of urban development over the last 90 years.

Keywords
digital preservation; digital photography; urban planning

Current Practices in Quality Assurance for Web Archives
Brenda Reyes, University of North Texas

Abstract
Web archiving is the process of storing and maintaining Internet resources (such as websites) to preserve them as a historical, informational, legal, or evidential record. The process involves three stages: selecting relevant resources for preservation, gathering and storing them, and providing for their access. In recent years, it has become an increasingly common practice in libraries around the world, as national libraries, such as the Library of Congress and the National Library of Australia, seek to preserve their national digital heritage. Many universities have also begun archiving the web, usually to create subject-specific collections of web sites that supplement their existing print and digital collections.

Within the web archiving community, a step that often goes unmentioned is the Quality Assurance process (QA), which measures the quality of an archived site by comparing it to a standard that must be met. Currently, each institution conducts its QA process independently, using a myriad of different standards and software tools. The result is a considerable knowledge gap: practitioners do not know if and how their peers are conducting a QA process and generally do not share this information. Consequently, there are no agreed-upon quality standards or processes.

The study presented here attempts to address this information gap in the web archiving community. To this end, we investigated how several institutions conduct their quality control processes. It is worth noting that quality control procedures are often not publicly available and not thoroughly documented, if at all. Much of the information present here has been obtained from reports, electronic communications, listserv discussions, and interviews with staff involved in the QA process. The results we obtained led us to design a survey instrument to gather information in a more thorough and structured manner. The results from this survey are included here.

Keywords
web archives; quality assurance; digital preservation

Uncovering the Mysteries of Metadata Harvesting: Optimizing Digital Library Content for Summon Discovery Tool Access 
Kelsey Renee Brett, Santi Thompson

Abstract
One of the most valuable attributes of a discovery system is its ability to harvest locally owned digital materials and make them discoverable through a single search box along with the rest of the library’s collection. At the University of Houston Libraries, we sought to make local digital content more findable in our discovery system, Serials Solutions Summon.  In order to do this, we had to better understand the way digital library content in CONTENTdm mapped to Summon and work within the constraints of each commercial product to achieve our desired outcome.  While investigating the ways Summon harvested our digital content, we discovered that a majority our digital material was being described by a catch-all content type called “Archival Material” and the extensive efforts made by our metadata librarians and staff to describe digital items were being lost in the harvesting process.  We also discovered that there was no way to limit a search to exclusively digital library materials. This motivated us to explore the details of the Summon harvesting process and develop solutions to enhance the discoverability and description of digital materials within Summon.

Our poster will outline our efforts to increase the findability of digital materials, including our research of the OAI mapping process that was happening behind-the-scenes at Serials Solutions, our discussions with them about the possibilities of modifying the default mapping that was currently in place, and the strategies we developed achieve our desired outcomes.  We will discuss the challenges and successes that we had throughout the process, and how we modified our local content to work well with our discovery product.

Keywords
discovery systems; metadata; metadata optimization; digital harvesting; Serial Solutions Summon; digital collections

CONTENTdm to DSpace – Why?
Joy Marie Perrin, Texas Tech University

Abstract
This poster outlines TTU’s decision to move all our digital library content from CONTENTdm to DSpace. The poster will include statistics and results from some of our tests that showed that for us CONTENTdm was not serving our users’ needs or our stated goal of making our collections as accessible as possible. This poster will discuss why DSpace looks like it will serve our needs better.

Keywords
content management system

Abstract

On May 22, 2012 at the University of North Texas, a group of technologists and librarians, scholars and researchers, university administrators, and other stakeholders gathered to discuss and articulate best practices and emerging trends in research data management. The resulting document, The Denton Declaration, bridges the converging interests of these interest groups and promotes collaboration, transparency, and accountability across organizational and disciplinary boundaries.

This poster presentation will describe the process of developing the Declaration, crediting collaborators and participating institutions; will discuss why we chose the genre of the Manifesto (rather than a more traditional report), reproduce key principles of open data from the Declaration, illustrate the international network of cosigners that have championed the Declaration, and invite the TCDL community to join us in advocating these principles throughout the academy.

Keywords
open access; open data; manifesto

Implementation of a New Data/Time Standard in Digital Library Metadata
Hannah Tarver, University of North Texas

Abstract
Three years ago, the University of North Texas (UNT) Libraries Digital Projects Unit (DPU) chose to switch from the International Standards Organization (ISO) date standard to the Library of Congress’ Extended Date Time Format (EDTF) as the authorized format for metadata in The Portal to Texas History and the UNT Digital Library. Since the standard was still being drafted at the time, complete and appropriate use of the EDTF in the digital library system has been inconsistent. Now that the EDTF is somewhat finalized (though still in draft state), the DPU has started implementing the date format in a more organized fashion, including the preliminary use of a validation program to flag dates that do not match the specifications.

The EDTF is a date standard specifically intended to be machine-readable rather than formatted for usability by people, which means that there is occasionally a disconnect between the valid representation of dates according to standards and the ways in which partner institutions have previously expressed complex dates. This presentation would discuss the benefits and challenges of implementing the EDTF, such as: the pros/cons of choosing EDTF over ISO standards; difficulties in reconciling machine-readable date strings into dates that are understandable for users; challenges of fitting library-centric date paradigms (such as the use of square brackets) into a different standard; and making local cataloging decisions about how to implement the standard and at what level.

Keywords
metadata standards; date-time standards; metadata entry; metadata schemas

Scanning TRAIL Project Technical Reports: A Workflow for a Large-Scale Collaborative Digitization Effort
Hannah Tarver, University of North Texas

Abstract
As part of the Technical Report Archive and Image Library (TRAIL) project, the University of North Texas (UNT) Libraries Digital Projects Unit (DPU) has been working with the University of Arizona (UA) during the last three years to digitize technical reports that have oversized fold-outs and which are of non-consistent. Project managers in the DPU have developed a straightforward workflow for handling the large volume of technical reports for this collaborative effort. The poster would illustrate the process we use to digitize the reports including inventory, scanning, processing, metadata, and upload. The same workflow could be used by other institutions to manage similar large-scale digitization of text objects.

Keywords
digitization; workflows; digital preservation

Collection Development for an Institutional Repository through Collaborations between Departments
Wilhelmina Randtke, Brian Detweiler, St. Mary’s School of Law

Abstract
Poster presentation: St. Mary’s University School of Law’s Sarita Kenedy East Law Library recently launched an institutional repository. The School of Law and law library had no preexisting digital collections. In order to quickly acquire appropriate content, the law library focused on locating born digital materials, such as School of Law publications, which had not previously been formally archived. The law library also attempted to identify digitization performed as part of routine library operations, and to assess digitized material for long term archiving. The law library was able to quickly and efficiently build an online collection for the repository by collecting preexisting born digital material, and assessing for inclusion material provided digitally to professors after conversion from legacy formats such as microfilm, and audiotape. This poster presents on how interdepartmental collaborations provided the framework to populate a digital collection in the absence of resources or equipment dedicated specifically to digitization.

Keywords
collection development; collaboration; born digital; workflows; institutional repository; digital library

Mapping the Southwest Project: Putting the Region’s Maps Online 
Daniel Gelaw Alemneh, Jerrell Jones, Cathy Hartman, Mark Phillips, Ann Hodges, Ben Husman, University of North Texas

Abstract
The University of North Texas Libraries and its partner, the University of Texas at Arlington’s Special Collections, are working on a 3-year (2010 to 2013) collaborative “Mapping the Southwest” project, sponsored by a National Endowment for the Humanities (NEH) We the People grant. For this project we are digitizing 5,000 historically-significant maps and more than 80% are already processed and available online for free public access through The Portal to Texas History: http://texashistory.unt.edu/explore/collections/UTAM/browse/

All of the maps digitized for this grant meet the UNT metadata requirements, which means that all are Open Archive Initiative-Protocol for Metadata Harvesting (OAI-PMH) harvestable, and are interoperable or compliant with widely adopted standards (such as Dublin Core, MARC, MODS, and PREMIS).

On the Portal, users can find materials using a basic search, an advanced search, or through multiple browse interfaces. Digital object display on the Portal has been optimized for indexing by Google and other search engines. Overall, 44% of all traffic to the Portal is referred from search engines such as Google, MSN, Yahoo, etc.  To attract lay people to the good quality resources in our collections, we have also added extensive external links into our digital materials from Wikipedia, which has resulted in significant increases in usage of the collections.

Among other digital libraries functionalities, when users find maps in the Portal, the maps manifest within a zoom feature that does not require any special downloads or software.  The zooming software works with Flash Player, which is ubiquitous, reaching 99% of Internet users.  The zooming feature allows users to see every detail of the map; grab and move the map with a click and pull mouse motion; or move the area of selection by dropping and dragging the selection area on the object icon.

As we approach the project completion phase, this poster describes the lessons learned, and project impact not only in terms of showcasing the cartography of the region, but also in promoting best practices and advancing the capacity of academic libraries to reliably curate, preserve, and provide seamless access to such wide-format items to the diverse global user community.

Keywords
digital libraries; maps; wide format items; open access

Looking through the Eyes of Texas
Tanya N. Brassie, Ann Serrano, University of Texas at Austin

Abstract
This poster will describe the creation and advertisement of a virtual historic walking tour for the University of Texas at Austin using HistoryPin, a publicly available interactive website based on linking or “pinning” historic images to an interactive map. The project demonstrates how HistoryPin can be a powerful tool for creating meaningful, accessible exhibits; anyone with the Internet can explore the University’s rich heritage while learning more about its present.

Since its founding, The University of Texas has witnessed 130 years of dramatic change. With the virtual tour, this change can be re-experienced through the juxtaposition of historic images of student life and campus architecture with corresponding contemporary images. Historic materials were provided by The University of Texas at Austin’s Dolph Briscoe Center for American History, which serves as the University’s archive, housing thousands of historic images, books, ephemera, and manuscripts. The curation process for the tour included selecting materials from the Briscoe Center’s vast holdings for digitizaton, assigning metadata to newly digitized items, uploading photos to HistoryPin. After creating the exhibit using HistoryPin’s tour function, it will then be promoted and presented for use during Explore UT, the University’s open house event.

Keywords
descriptive metadata; digitization; archives; ephemera; social media

Google-izing Projects: Managing Large-Scale Digitization Projects via the Cloud 
Darryl Stuhr, Timothy Logan, Baylor University

Abstract
The Riley Digitization Center at Baylor University manages many projects throughout the year, digitizing thousands of items and hundreds of thousands of pages. To handle high-volume throughput, track project status, manage source materials, and ensure a high level of quality, the Digital Projects Group develops and maintains a distributed project infrastructure that supports extensive and complex workflows. Managing many projects down to the item-level through an infrastructure built to handle quality control, data flow, multi-format processing and preservation, with a wide variety of staff including interns, graduate and undergraduate students, project-specific temps, and a few full-time staff, requires the use of robust project management tools available for reporting and data entry at all digitization and processing workstations. Unable to find a single tool that met all of our needs, we began to utilize a collection of tools, many of them free, such as Google Docs (Spreadsheets and Documents), Linux utilities, Evernote, and DropBox. This presentation will address Baylor’s implementation of the variety of tools used to manage digitization projects at the Riley Digitization Center – lessons learned and opportunities for growth. We hope that the tools and procedures will help others build a framework of inexpensive tools to organize and manage digitization projects large and small.

Keywords
digital preservation; project management; digitization; workflow

On the Road Again: Mapping a Texana Collection
Ann Serrano, Stefanie Lapka, University of Texas at Austin

Abstract
Digital mapping and charting holds great potential for repositories. Mapping print collections provides visualization for digital exhibits and context for remote users. This poster presentation will showcase a prototype digital map of the Frank Caldwell Collection, 1778-1941, which contains approximately 3,000 rare books, pamphlets, manuscripts, and other printed ephemera about Texas, collected by Austin-based traveling salesman Frank Caldwell. Maintained by the Briscoe Center for American History, the Caldwell Collection represents a comprehensive scope of items published in and about Texas between the early 18^th and the  mid-20^th centuries.

The Caldwell Collection is a geographically cohesive collection of significant size with extensive bibliographic records, which makes it an ideal selection for this prototype. Using the online application Topo.ly, the map is populated with metadata extracted from the bibliographic records which were created using AACR2R, LCC, and LCSH descriptive standards.

Keywords
geographic information systems; descriptive metadata

When Too Many Cooks Do NOT Spoil the Broth: Selecting and Implementing a New Web Scale Discovery Tool for a Large University Library
Jane Fleming, April Kessler, Jade A. Diaz, Colleen Lyon, Sara Snow, University of Texas at Austin

Abstract
In early spring of 2011, the University of Texas at Austin Libraries convened a working group to recommend a discovery tool to be implemented on the Library’s Web site. The group’s broad membership of user services staff, technical services staff, librarians and classified staff and branch and main library staff, reflected the desire that this search function provide patrons the “Google-like” single point access to the entirety of the University’s collections and databases that our patrons now expect. A second working group was convened to implement the tool chosen. The second group included a few core members of the first and was extended to include staff qualified to consider the implementation’s information architecture, the user (patron) experience and its integration with the Libraries’ existing technology and bibliographic processes. The new search tool, dubbed “scoUT”, was fully launched in August 2012, and has been the most successful rollout of any new service at the Libraries.

The poster presentation will cover the process to the present day.  Both teams began with research into best and recommended practices for their tasks, and an evaluation of peer institutions’ experiences and implementations. Both formally sought the input of library staff and of users. The first working group developed an extensive evaluation tool for discovery tool products, evaluated the tools and made a recommendation from among the final candidate tools, and contributed to the development of an RFP and to negotiation of the final contract for the tool.

The second working group guided the customization of the discovery tool’s capabilities to the library’s needs, devised a continuing process for updating bibliographic metadata on the libraries’ holdings and subscription services, and designed the incorporation of the discovery tool into the Libraries’ Web site. The group also coordinated the marketing of the tool and the development of training in its use for library staff and the Libraries’ user community. Concurrently to other work, group members created and carried out a usability assessment plan.  Heuristic evaluation and usability testing of other libraries’ implementations of the same product, an analysis of analytics and search logs for the existing UT interface, and an assessment of technology constraints informed the information architecture and design. The prototype of the scoUT search interface and the final scoUT search interface were tested and assessed between May and August 2012 in an iterative design process leading to the version in full release. Months of staff training preceded the full launch. Feedback on staff training prompted subsequent tutorials in customizing scoUT training for different user groups. We continue to collect feedback on scoUT to enable us improve service to our users. The University of Texas Libraries’ rollout of scoUT exemplifies what can be accomplished when groups of individuals who collectively have broad knowledge from across the library structure work together.

(Presenters from both working groups will be at the poster reception to field questions.)

Keywords
discovery tools; Web scale discovery; information technology projects; technology integration; heuristic evaluation; usability testing; user interface design; library instruction; academic library

Resource Description & Access: Now or Later? 
Ann Marchock, David Melanson, University of Texas at Austin

Abstract
Cataloging & Metadata Services at the University of Texas Libraries developed a series of extensive, in-depth training sessions in an effort to prepare staff for the transition to RDA. This poster will illustrate that entire process from the beginning point of training the trainers through the various sessions offered and tailored to the various audiences within the cataloging and metadata communities on UT campus.

Keywords
descriptive metadata

Metadata Quality in Texas Woman’s University’s Digital Collection
Amber L. Bookman, Texas Woman’s University

Abstract
Accessibility to information despite physical proximity is now an expectation of many students and professionals.  However, few appreciate what it takes to translate physical media and archival items into digital representations that can be stored, searched and retrieved virtually. A collection developed around a well-formed structure and metadata schema is necessary to address the complexities of this representation issue. However, the actual content and how it is entered will ultimately determine the usability of a digital collection. The Woman’s Digital Collection curated by Texas Woman’s University Libraries is one case that exemplifies some of the challenges of creating quality metadata records for a rapidly expanding collection. Inconsistencies within this one collection are typical of those that are likely to occur elsewhere as the demand for digital content increases. In identifying the issues that adversely affect the completeness, accuracy and consistency of the information populating these records, solutions for avoiding these problems emerge that can be applied to future projects.

Keywords
digital collections; metadata; data representation; data curation & management; repository management

@InstitutionalRepository How Do I Preserve Internet Ephemera? #Twitter #Wordpress
Franny Gaede, University of Texas at Austin

Abstract
University repositories are tasked with collecting and preserving the intellectual output of their institutions. Colleges and departments are adopting social media to connect with alumni, participate in disciplinary conversations, and encourage community engagement. These ephemeral communications must be captured and preserved to ensure a comprehensive record of the university’s scholarly output. Developing a standard for ingesting and describing these materials poses a novel challenge.

This poster will present, as a case study, the specific challenges faced by the University of Texas Digital Repository when preserving the Department of American Studies’ Twitter feed (@AmStudies) and WordPress blog (AMS::ATX). It will recommend best practices for preservation and access, including content capture, file formats, and metadata standards.

Keywords
digital preservation; social media; repository management; metadata standards; twitter; wordpress

The Monster MeSH! – Taming Medical Subject Headings for an ETD Collection
Cameron J. Kainerstorfer, Heather Perkins, Misou DeWeese, UT Southwestern

Abstract
In 2012, the repository administrator and metadata manager developed a semester-long project to review and modify subject headings for the electronic theses and dissertations collection within the UT Southwestern institutional repository. This also served as a test case and springboard for future intern projects.

The focus of this poster will be the challenges encountered during the project, how those challenges were met for this project, and other options for future consideration.

Poster highlights:

• Schedule coordination with larger intern program (rounding, departmental visits, etc.)
• DSpace training program for intern
• Issues with access for a non-institutional account
• Remote work and file transfers
• Project documentation: methods and motivations
• Medical institutions and special needs (MeSH, HIPAA, and more)

Keywords
repository management; subject headings; retrospective quality improvement